Visual Merchandising Administrator , London

Ref #:

W160371

Department:

Creative Services

City:

London

State/Province:

London

Location:

United Kingdom

Pay Range Max

Pay Range Min

Company Description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren’s reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company’s brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world’s most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview

Provide operational & financial support for the Brand Image team London, across a spectrum of administrative functions & workstreams. Support & deliver departmental business goals aligned with Brand Image roadmap.

Essential Duties & Responsibilities

Seasonal Planning & Coordination

• Participate in seasonal planning meetings with BI UK Lead and team to understand needs/requirements specific to the projects to facilitate them
• Manage calendar of window and interior installations based on product deliveries and business priorities
• Coordinate logistics, resources, and external vendors for window and interior installations
• Support vendor, sample & prop sourcing as well as manage vendor communications

Financial Management

• Manage seasonal budgets for regional interiors, windows, and team’s T&E
• Maintain financial trackers up to date and ensure timely PO processing/invoicing
• Participate in monthly meetings with BI Operations/Finance EMEA to update them on needs and expenditure. Flag any potential overspends and action plans. Support in the monthly/quarterly/annual creative forecasts
• Handle P-Card management for Brand Image team

Administrative Operations & Communication

• Touch base with regional Lead/team weekly to review planning and progress, update calendars and trackers accordingly
• Provide responsive communication and support to team needs
• Serve as key contact for AIRSEA PACKING and Supply Chain team, arranging all transport needs and keeping them within budget
• Act as YOOBIC and ARIBA superuser. Manage vendor setup and invoice processing
• Organize the administration of department meetings, preparing documents, inspirational boards and sharing notes/key action points with team
• Ensure weekly uploading of store recaps. Help collate images for business presentations when needed
• Manage a running “wish list” of store needs for the region

Experience, Skills & Knowledge

• 5 strategic cycle administration in fast-paced retail/creative environment
• Strong project and budget management capabilities
• Excellent organizational and prioritization skills
• Proficiency in Microsoft Office suite. Knowledge of Photoshop/InDesign (advantageous)
• Written and verbal communication abilities
• Capacity to analyse current practices and recommend more efficient ways of working

Personal Qualities

• Proactive, can-do, solution-oriented mindset
• Strong analytical and problem-solving abilities
• Creative eye and attention to detail
• Excellent interpersonal skills
• Ability to work independently and as part of a team
• Passion and affinity for the Ralph Lauren brand

Language Skills

• Fluent in English
• Additional EU languages beneficial
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