Wedding Coordinator (Part-Time)

Wedding Coordinator (Part-Time)

Heinz Chapel – Pennsylvania-Pittsburgh – (25000933)

The BHAS Hospitality division aims to make Pitt the most welcoming campus for our guests and is comprised of three units. Heinz Memorial Chapel is an architectural gem gifted to the University by HJ Heinz and dedicated in 1938. The Chapel hosts various religious services, concerts, lectures, memorial services and guided tours and is a premier venue for weddings in the Pittsburgh region. Our Conference Services team is a “one-stop shop” for event planning, working with clients to manage, plan, and coordinate all logistics for on-campus meetings and events, plus summer camps and conferences. The University Club is Pitt’s faculty, staff, and alumni club, with benefits including a dedicated fitness center, library, and four restaurant options, including the breathtaking Rooftop Terrace overlooking the Cathedral of Learning. The Club also features nearly 15,000 square feet of reservable private event space, available to clients from both inside and outside the University.

For more information about the Office of Business, Hospitality and Auxiliary Services, please visit our website at BHAS.pitt.edu and check us out on LinkedIn. Learn more about Heinz Memorial Chapel at heinzchapel.pitt.edu. 

Job Summary

Supports events at Heinz Chapel by successful event facilitation with a thorough understanding of unique event requirements, Chapel guidelines, University policies, and event etiquette customs. Assists with events, oversees vendors, and conducts informed tours. Serves as first point of contact for all visitors and as Chapel steward.

Essential Functions The Office of Business, Hospitality and Auxiliary Services (BHAS) is seeking a Part-Time Wedding Coordinator to assist our Heinz Memorial Chapel Team with weekend weddings and events. Duties for this role include, but are not limited to:

• Facilitates events and their unique requirements at Heinz Chapel.
• Contacts wedding couples to review wedding and rehearsal details, review guidelines, confirm access, and answer questions. Develops a thorough understanding of Chapel guidelines, University polices, and diverse event etiquette and customs.
• Oversees vendor (photographers, videographers, officiants, etc.) compliance with guidelines and adherence to strict time schedule.
• Assists with event parties and guests.
• Develops an understanding of all technical aspects of the Chapel including audio and lighting systems and recorded organ system.
• Serves as the first point of contact and Chapel representative when guests and visitors enter, including University members, the public, potential event space users, and Chapel donors.
• Conducts wedding venue tours to reserved and potential couples and guests. Presents information and answers questions on Chapel usage for ceremonies including guidelines and reservation information to a diverse public.
• Maintains event statistics and completes wedding weekend report notifying supervisor of customer service, facilities maintenance, safety and security and other issues that may have arisen during events..
• Develops knowledge of Chapel products available for sale and processes cash and credit card transactions per department policy and procedures .
• Acts as a building steward, maintaining keys and badge access. Secures and opens the building

Physical Effort Requires extended periods of standing and walking during events and tours. Requires regular traversing of the Chapel building and grounds. The ability to stand, sit, walk, bend, and lift objects up to 30 pounds are required. 

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Part-time regular

Job Classification Staff.Chapel Docent

Job Family Academic & Student Services

Job Sub-Family Student Services

Campus Pittsburgh

Minimum Education Level Required Bachelor’s Degree

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Flexible work schedule of 7.5 hours per week. Main hours of work will include Friday, Saturdays, and Sundays for scheduled weddings and events at the Chapel.

Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range $18.00/hour

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume

Optional Documents Cover Letter

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