Workflow Administrator in Chippenham, United Kingdom

Job Family: Finance

Req ID: 434125

We know that a business only thrives if our people are thriving. That’s why we always put our people first. Our global and diverse team would be happy to support you and challenge you to grow in many ways. Who knows where our joint journey will take you?

Siemens Mobility have an exciting opportunity for a Workflow Administrator to join their team working in Chippenham! You will be managing and resolving the workflow of vendor invoices that have not cleared the P2P (Purchase to Pay) system automatically.

You’ll make a difference by ….

• Promptly and effectively deal with invoices that have entered workflow and not cleared automatically, liaising with suppliers and internal departments to resolve queries quickly and efficiently

• Good attention to detail and able to work to a high degree of accuracy

• Ability to investigate and resolve complex queries

• Cross checking invoice against Purchase Order (PO) price and quantity ordered as well as goods received.

• Chasing/liaising with site personnel/project teams for system GRN’s/approvals

• Identifying PO’s that are exceeded by an invoice (s) and working with the buyer/requisitioner of the PO request an uplift of the PO or request credit note

• Request business authorization of vendor invoices received against framework PO’s.

• Release invoices manually with the requested approval following Siemens Mobility compliance rules

• Liaise regularly with shared services in India (AP) to request invoices are corrected or processed urgently

• Liaise regularly with shared services in India (AP)/master data team and operational services when vendor details require updating

• Send invoices for scanning when necessary

• Reconcile vendor statements when necessary.

• Reconcile PO’s when necessary

• GRIR monthly analysis

• Ability to communicate effectively with internal and external stakeholders

Your success will be grounded by …

• Accounts payable experience

• Microsoft Office Skills particularly outlook and Excel

• Highly organised and methodical

• Able to work on own initiative and be a team player

• Aptitude for problem solving

• Work well under pressure and recognise matters of urgency and set path to resolution

• Ability to communicate with all levels of staff

• Experience of SAP is desirable

Our compensation package includes a competitive salary, company bonus, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.

Create a better #TomorrowWithUs!

At Siemens we value work life balance and flexible working is something we offer and actively promote across our business. Take a look at David’s story to find out more …