With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Job Objective:

• This position is responsible for execution of sourcing process until the payment process on all requisitions for goods, works and services across all commodity categories to ensure general purchases and supplier relationship are carried out in alignment with WVIN Procurement Policies.
• Researches and evaluates requests based on price, service, quality and warranty and other applicable criteria in order to deliver and execute complex strategic sourcing projects.
• This position will work closely with the technical and non-technical staffs in National Office in order to acquire appropriate and quality goods and services as per the specific requirements in order to implement projects. The incumbent will also support Field Offices for centralized procurement and other procurement that are infeasible and complicated to be carried out at field level.
• The incumbent will adopt strategies to meet department goals and provide relevant information and recommendations to the management for proper decision making.
• He/she will also assist in the development of high standard of accountability and transparency in procurement of goods and services.

Accurate and up-to-date asset records with proper tagging and insurance, and timely support to field offices for compliance and audit readiness.

• Collect and verify asset details for insurance coverage; support renewal and claims documentation.

• Help with barcode tagging of new assets and maintain accurate records in the asset register.

• Enter and validate asset data in the web-based application; ensure timely updates for transfers and disposals.

• Provide guidance and remote support to field offices on tagging, verification, and asset movement processes.

• Participate in periodic physical verification exercises and prepare summary reports for compliance and audit readiness.

Understanding of smooth execution via automation and ICT Proficiency

• Conduct end-to-end procurement transactions using automation system – SCAI, ensuring accuracy and compliance with WVIN policies.

• Regularly update and validate procurement data in automation- SCAI to maintain system integrity, troubleshoot and resolve automation-related issues promptly, escalating complex cases to IT support.

• Support requesters and other staff on Automation functionalities for requisition, sourcing, and reporting.

• Use data visualization tools (Excel Pivot, Power BI, or similar) to analyze procurement trends and spending patterns.

• Apply ICT tools for electronic bid evaluation and secure document handling.

Managing Purchasing Requisition, Executing and Solicitation of Sourcing Methods and Implement Strategic Sourcing

• Identifying viable customer alternatives and facilitating access to the ‘best value for money’ for all products and services;

• Develop Commodity Catalogue for relevant categories/sub-categories;

• Ensure major / recurring procurements are under strategic sourcing initiative;

• Lead to establish the supplier’s data base on pre- qualification process in order to meet the organization’s needs;

• Propose innovative solutions to increase efficacy through evidence-based analysis for consumption by financial and operational dimensions, including price, quality and service;

• Support in Improving spending behavior, process, utilization, and optimize total throughput yield

• Lead in implementation and execution of sourcing process including preparing solicitation documents, sending documents to preferred/potential suppliers, collating all necessary documents and recommending vendors/suppliers to relevant authorities including Purchasing Committee (PC).

• Ensure procurement biddings requirement is in place for assigned purchase request (quotation registration from, sealed bids, sample verification report etc)

• Contacts and receives informal quotes from appropriate suppliers; compares costs and evaluates the quality and suitability of equipment, materials and supplies

• Participate in the development of specifications for equipment, products or substitute materials.

• Communicate processes and update status to key stakeholders.

Contract Management

• Assist to increase the cost saving through healthy negotiation and ensure to effective and efficient service and fast and flexible.

• Lead negotiations for strategic and large supplier contracts for the procurement of office supplies, airline tickets, security and janitorial services, and others. Negotiating favorable pricing, contractual terms & conditions and manage contracts.

• Monitor and improve contracts to make sure what is in the agreements is being achieved and contract gaps are eliminated in consultation with Legal experts.

• Manage long term supplier relationships for designated categories.

• Maintain the supplier intimacy without compromising the ethics and value of WVIN.

Payment/Invoice Processing

• Process Vendor’s Invoices by monitoring discount opportunities; and forward to assigned procurement staff for further process.

• Coordinates purchasing details with supplier including pricing revisions, order cancellation and invoice discrepancies.

• Oversee the payments and controls expenses by receiving, processing, verifying, and all reconciling invoices.

• Reconciles processed work by verifying entries and comparing system reports to balances.

• Resolving purchase order, contract, invoice, or payment discrepancies and documentation.

Risk Management, Compliance and Review

• Prepare comparison sheets and share relevant information to PC for their review and prepare necessary documentation.

• Proper filing and documentation of all procurement activities as per WVIN guidelines and audit standards.

• Ensure the Block Party Screening (BPS) before process of procurement as per WVIN Procurement manual.

• Ensure WVIN compliance with the 7R.

• Prepare half yearly/Yearly supplier’s performance evaluation and update the supplier database/consultant roster accordingly.

• Suggest ways to deal with procurement challenges in adherence to WVIN procurement guidelines.

Reporting and Analysis

• Ensure correct data are fed to SCAI/ relevant authorized systems.

• Maintains all records of purchases with supporting documents (Keep all documents with separate file).

• Monthly Management Report.

• Participates in issue resolution, prepare issue reports and escalate issues early and appropriately.

Required Professional Experience

• Effective Communication skills

• Strong analytical skills

• Proven experience as a team player

• Demonstrated collaboration & team building skills

• Strong knowledge of Procure-to-Pay processes.

• Demonstrated integrity and probity in all procurement activities.

Required Education, training, license, registration and certification

• At least bachelor’s degree in business/management or other relevant field.

Preferred Knowledge and Qualifications

• At least 1 year of working experience in Procurement Management/Finance/ Office Administration.

• Understanding and experience about Nepal Government’s strategies, policies, guidelines, plans about Procurement Management

• Ability to identify the Procurement Management issues at National Level

• Competent in the use of Microsoft Office computer programs including Word, Excel and PowerPoint

Applicant Types Accepted:

Local Applicants Only