Admin Assistant 3

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Requisition ID req33021 Working Title Admin Assistant 3 position Grade 08 Position Summary

The Division of Hospital Medicine, within the Department of Internal Medicine, is seeking an Administrative Assistant 3. The Division of Hospital Medicine is currently seeking a motivated self-starter who is interested in becoming a valued member of the team. This person should have excellent communication skills, value customer service, be detail oriented and have proven time management skills. Computer skills and basic math skills are essential. This candidate will perform a variety of administrative support duties for the Division to include: assist the Division Chief, reception duties, answering phones, filing, processing financial transactions, maintaining minutes of meetings, assisting with event planning, performing data entry, assist with faculty credentialing, maintaining schedules and provide assistance in areas of faculty recruitment-hiring-orientation.

The Department of Internal Medicine is a large, progressive department with a diverse staff working in dedicated teams to provide quality work in an organized, effective and efficient manner through innovation, training, and education. Through our collaborative work effort, we support the faculty and enhance the missions of the department, school, Health Sciences Center and University.

Come join our team!

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Requirements:

• Experience with purchasing and payment processing
• Experience with faculty recruitment and hiring
• Experience with processing faulty financial transactions within the Banner platform
• Experience working in an academic setting
• Experience with Division Executives (Division Chief, Section Chief) including: Calendars, scheduling meetings, taking meeting notes and special projects
• Experience with data analytics and reporting
• Experience in area of clinical provider credentialing
• Meeting and Event planning background

Additional Requirements Campus Health Sciences Center (HSC) – Albuquerque, NM Department IM Hospital Medicine (852H) Employment Type Staff Staff Type Regular – Full-Time Term End Date Status Non-Exempt Pay Hourly: $17.39 – $22.37 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 4/28/2025 Eligible for Remote Work Yes Eligible for Remote Work Statement Hybrid schedule will be available after successful completion of probationary period. Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

A complete application will contain the following documents:
1. Current resume
2. Cover letter
3. Three supervisory references

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

 

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