Admin Assistant 3 – Main Psych

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Requisition ID req33926 Working Title Admin Assistant 3 – Main Psych position Grade 08 Position Summary The
Department of Psychology is seeking a motivated, self-directed candidate with
excellent communication and interpersonal skills to join our high
performing-dynamic team as an Administrative Assistant 3. This
position is the first point of contact for the department and is a critical
part of the department’s engagement. The individual selected for this position
will provide administrative support for our faculty, staff, and students in a
dynamic environment and must be comfortable responding to a variety of
administrative and academic issues. The candidate must be flexible and adaptive
to a variety of customers, and responsive to needs of all visitors. They must also be able to work M-F, 8-5 (with a 1 hour lunch).

The ideal candidate for this position demonstrates
attention to detail, is comfortable asking questions and exploring answers, works
well independently and in a team, as well as takes pride in the quality of
their work. Duties will include participation in hiring student
employees. Help manage the operations of the AV/Copy room. Supervises the AV/Copy room students, copy user code
reporting, office supplies inventory, planning departmental events. Lead point
of contact for issuing keys, subject parking and assisting with Prox card
access, building maintenance and data entry. Managing department physical mail
and email and listserve(s) and assisting with special projects to support the
department administrator and Chair, as needed.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Strong organization and time management
  skills
• Professional attitude and appearance, as this role serves as the first point of
  contact for customers and visitors
• Self-motivated, organized, and detail-oriented
  – able to demonstrate attention to detail and quality of work and
  following-through
• Able to work in a busy environment and with a diverse
  group of people
• Supervision experience a plus
• Scheduling appointments utilizing an electronic
  calendar system
• Experience with data entry into Excel, Access database,
  and word documents.
• Previous experience with UNM systems, UNM Email, MYUNM,
  UNM Listserve, Schedule of classes, etc.
• Experience working with a shared drive,
  OneDrive/SharePoint

Additional Requirements Campus Main – Albuquerque, NM Department Psychology Department (765A) Employment Type Staff Staff Type Term – Full-Time Term End Date 06/30/2026 (may be renewed) Status Non-Exempt Pay Hourly: $18.09 – $20.68 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 7/23/2025 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

A complete application will consist of a cover letter and resume/UNMJobs application. IF selected for an interview, you will need to provide three names for reference check from professional references. IF selected for the position, you will need to provide proof of education.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

 

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