Administrative Assistant – Legal, Compliance & Risk

Description & Requirements

Bloomberg’s Legal, Compliance, and Risk Department plays a critical role in supporting our businesses and operations around the world. We move quickly and thoughtfully to help address a variety of complex issues that come with being the world’s leading financial news and information company. Our team is made up of talented and hardworking legal and compliance professionals who think creatively and work collaboratively in an open environment to deliver results, drive innovation, and solve difficult problems. We are committed to a workplace where all of our employees can thrive regardless of background, and where everyone feels empowered to make an impact. We also recognize the importance of giving back to our communities as evidenced by our award-winning pro bono program!

What’s the role?

We are seeking an Administrative Assistant to join the Administrative Support team in our Legal, Compliance, and Risk Department. This role will allow you to work in a highly collaborative environment, where you will support our senior leaders and contribute to their day-to-day administrative and operational management. In addition, our Administrative Support team works hand in hand with colleagues throughout the Department on varied initiatives to ensure that proper administrative coverage is in place at all times.

We’ll trust you to:

• Provide calendar and time management support for senior leaders in the Department, including scheduling, resolving conflicts, and coordinating and prioritizing internal and external meetings
• Provide support for international and domestic travel, including logistics (e.g., air, ground, and rail transfers), accommodations, technology/connectivity, and expense reports when needed for senior leaders
• Assist with tasks in relation to document and database management (e.g., generating redlines, archiving documents in iManage or other document management software, working with Office Services on mailings, and preparing PowerPoint decks)
• Provide a wide variety of support to the team’s daily operations (e.g., notetaking, printer management, and working with Facilities to address Department needs)
• Assist in the preparation and execution of Department meetings and other events (e.g., summits and strategic planning sessions)
• Develop and maintain strong relationships within the Department and throughout the Company, with senior executives and their administrative support teams, Facilities, Human Resources, Finance, and other internal stakeholders and teams
• Manage general inquiries, including directing requests to appropriate team members, responding to certain employee inquiries, and ensuring timely responses to urgent issues
• Provide a wide variety of project management, administrative and operational support for the Legal, Compliance, and Risk teams
• Participate in the creation, maintenance, and storage of legal and compliance documentation (e.g., database management, record keeping)
• Identify and implement improvements to current operations and workflows to enhance efficiency
• Prepare and arrange documents for signature
• Protect confidential and proprietary information of the firm and managers
• Perform ad hoc administrative and operational tasks to support the Department (e.g., creating PowerPoint presentations and managing logistics for global department meetings and other events)

You’ll need to have:

• A minimum of 5 years* administrative experience providing exceptional support to multiple individuals and frequent interaction with C-level executives
• Outstanding interpersonal and communication skills
• Exceptional organization and time management skills
• Strong attention to detail
• Excellent judgment
• A positive, collaborative and at times assertive attitude
• The flexibility to meet the changing needs of the firm and current assigned team
• An approach to work that conveys reliability, responsibility and responsiveness
• The ability to effectively manage and coordinate simultaneous projects
• The ability to successfully prioritize and multi-task with sound judgment
• An energetic, motivated, proactive and customer service-oriented attitude
• Experience using both Macs and PCs and proficiency in Apple iOS; proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook and Visio
• A bachelor’s degree
• Please note we use years of experience as a guide but we certainly will consider applications from all candidates who are able to demonstrate the skills necessary for the role.

We’d love to see:

• Experience working in a law firm or legal/compliance department/function
• A willingness to take on new tasks and develop new skills

Does this sound like you?

Apply if you think we’re a good match. We’ll get in touch to let you know that the next steps are, but in the meantime feel free to have a look at: https://www.bloomberg.com/company/what-we-do/

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