Administrative Coordinator – People and Culture (Research Institute)

Job title:

Administrative Coordinator – People and Culture (Research Institute)

Company

McGill University Health Centre

Job description

Job Number:J1024-1296Job Title:Administrative Coordinator – People and Culture (Research Institute)Organisation:Research Institute of the MUHCWork Location:Modèle HybridJob Category:Administration, human ressources and financeJob Type:Full timeSalary:$44,189.60 – $66,302.60 /YearShift:DayOpen Positions:1Le Centre universitaire de santé McGill (CUSM) est un centre hospitalier universitaire intégré, reconnu à l’échelle internationale pour l’excellence de ses programmes cliniques, de sa recherche et de son enseignement. Le CUSM a pour objectif d’assurer aux patients des soins fondés sur les connaissances les plus avancées dans le domaine de la santé et de contribuer au progrès des connaissances.Job DescriptionRESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec – Santé (FRQS).Position summary
Reporting to the Director, People and Culture, the incumbent’s responsibilities include providing administrative support to the Director, as well as to other sectors of the division, and assisting with budget-related tasks, coordinating events and meetings, supervising the reception operations and staff, among others.General Duties

• Provides administrative assistance to the Director in coordinating agenda and appointments and meetings,
• Acts as secretary to committees, prepares documentation and presentations for meetings, takes minutes, coordinates meetings, etc.,
• Takes part in coordinating, planning and organizing events varying in nature for the division, books rooms and communicates with partners when needed,
• Directly supervises the Glen and Guy reception operations and staff (1 employee),
• Drafts and translates communications, memos and reports, posts and edits content on the RI Portal (intranet) or website in both French and English,
• Acts as Chair of RI Community Engagement Committee,
• Performs financial tasks for the division: prepares payment and purchase requisitions, keeps track of invoices and payments, saves invoices and budget-related documentation for budget monitoring, monitors accounts and reviews statements, reviews periodical budgetary reports, organizes and manages budget data, etc.,
• Assists the talent acquisition team with sending CVs to hiring managers, reviewing job posting content to ensure proper translation, posts job ads on recruitment platform, etc.,
• Provides support with regards to training law requirements (Bill 90), email follow-ups, data entry, etc.,
• Provides support to the equity, diversity and inclusion, and environmental health & safety teams upon request,
• Performs any other administrative duties and takes part in any other project as assigned by the immediate superior.

Website of the organizationEducation / ExperienceEducation: Diploma of College Studies (DEC)
Field of Study: Administration or related field
Other education considered an asset for this position: bachelor’s degree in a related field
Work Experience: 3 to 5 yearsRequired Skills

• Excellent French and English, spoken and written,
• Excellent knowledge of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.) and Adobe,
• Ability to create online and hybrid events via Teams and Zoom and manage them,
• Excellent communication and interpersonal skills,
• Ability to work independently or with teams with minimum supervision,
• Exhibits great interpersonal skills and ability to multitask,
• Demonstrates an attitude which communicates support to other departments and colleagues,
• Responds in a professional, courteous and helpful manner,
• Initiative, resourcefulness, autonomy and ability to handle non-routine matters,
• Applies sound judgment,
• Demonstrates attention to detail,
• Excellent time-management skills,
• Ability to adapt quickly in an environment continuously evolving,
• Critical thinking and analytical skills are employed to identify issues and foster problem-solving and conflict resolution,
• Ability to display a high degree of discretion in dealing with confidential information.

Additional informationStatus : Full-time (35 hours per week)
Pay Scale: $44,189.60 – $66,302.60 Commensurate with education & work experience.
Work Shift: Monday to Friday 8:30am to 4:30pm
Work Site: Hybrid – 2155 Guy and Glen siteWhy work with us?

• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• Telemedicine,
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities,
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more!

https://rimuhc.ca/careersTo learn more about our benefits, please visitTHIS IS NOT A HOSPITAL POSITION.Equal Opportunity Employment ProgramThe Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact,

Expected salary

$44189.6 – 66302.6 per year

Location

Montreal, QC

Job date

Sat, 26 Oct 2024 07:26:46 GMT

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