Administrative Support

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Location: Oak Ridge, TN
Job Title: Administrative Support
Career Level: Support
Organization: Facility Operations Management (50992610)
Job Specialty:Administrative

What You’ll Do

Represents Director and organization on a variety of business and administrative matters
Recommends, interprets, and/or implements company and internal administrative policies and procedures
Reports directly to the FOM Director assisting in the smooth operation of the division business functions
Performs a wide variety of duties as required by daily operations
Works directly with the division leadership team and project team members
Receives, screens, and redirects incoming communications as appropriate and identifies items requiring priority attention
Independently responds to letters and general correspondence of a routine nature
Ensures work is completed in a timely, professional manner with attention to details
Works with administrative staff to arrange meetings, events and programs as directed
Manages special projects as directed
Researches and writes first draft reports on routine administrative matters
May prepare budgeting, project scheduling, and statistical reports as required
Reviews status of projects and develops administrative mechanisms for monitoring project progress to meet productivity, quality and customer satisfaction goals and objectives
Assists in selection of administrative personnel

What You Can Expect

Meaningful work and unique opportunities to support missions vital to national and global security
Top-notch, dedicated colleagues
Generous pay and benefits with a stable organization
Career advancement and professional development programs
Work-life balance fostered through flexible work options and wellness initiatives

Minimum Job Requirements

High school diploma: Minimum 7 years of relevant experience
ORAssociate’s Degree: Minimum 4 years of relevant experience
Typical experience ranging from 7 to 10 years

Preferred Job Requirements

Bachelor’s degree in business, office administration, or related field with a minimum of 5 years increasingly responsible administrative/office management work experience preferred
Experience in SAP applications (YBuy, APlus, Travel, etc.) is preferred
Requires knowledge of administrative and general office management practices and excellent customer service skills
Must be able to research complex issues, organize multiple sources of data, develop a plan, and communicate effectively
Requires a high level of trust, integrity, and a customer service mindset
Requires proficiency in Microsoft Office applications (Excel, PowerPoint, Word and Outlook)

Why Y-12?

You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.

Notes

The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.

If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.

Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.

This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.

This position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.

CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.

CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.

CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity, age, religion, national origin, ancestry, genetic information, disability or veteran status.

To help us track our recruitment effort, please indicate in your cover/motivation letter where (usajobvacancies.com) you saw this job posting.

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