Associate Administrator (18 m FTC or secondment)

We are currently recruiting an Administrator to join our Associate Management team, here at C&G. 

Currently we offer this position as a fixed term 18-month contract. 

We offer a hybrid working arrangements. The role is full time; Monday to Friday and we would like a successful candidate to work in our London office EC1A 9DE 2/3 times per week. 

• Full-time Role: 35 hours per week
• Great Location: Central London
• Almost immediate interviews and start dates available
• Best-in-Class Benefits: Private medical healthcare, life assurance, group income protection, increased company pension contributions, and many other voluntary benefits
• Nurturing and Progressive Environment: Join a supportive team that encourages growth and development

If successful, you would join a diverse and busy team, where your key focus would be to support the diverse range of tasks within the Associate Management Team. The team look after different associate groups who support City & Guilds with delivering our products/services. 

This is a great role and there are lots of opportunities to grow and develop. 

This role is ideal for both; an experienced administrator or an applicant with some transferable skills and desire to grow into the role. 

City & Guilds are a Disability confident employer. Please let us know if you require any support/adjustments at your interview and if successful any adjustments needed to support you in your role. If this is required, please email; careers@cityandguilds.com 

This appointment will be made on merit.

We believe that diversity and inclusion strengthens and enriches us, and that it is the responsibility of everyone at the City & Guilds Group to drive this value. As ethnic minority groups and disabled people are currently under-represented within the Group, we particularly encourage and welcome applications from these communities.

Experience

Entry Level

Salary

£25,200

Type of role

Fixed-term Contract / Secondment

Full-time or part-time

Full-time

Location – Country

UK

Location – City

London

Business Unit

COO

Closing date

03/02/2025

Vacancy ref

7983

Documents

• Role profile
• (Word, 221.5kb)

About the role:

Main duties: 

Administer products, projects and systems:

• Process Associate claims for reimbursement of expenses and fees for work completed and keep all records up to date
• Support team meetings by minute taking as required
• Monitor the team’s shared inboxes; and respond to general and specific enquiries from different stakeholders (internal/external)
• Support with reports, summaries, communications, and analysis to support the recruitment, selection and training of associates contracted with City & Guilds.
• Complete scheduled and adhoc admin tasks to support team wide colleagues and tasks

Support training & standardisation events

• Provide administrative support for associate training, briefing and standardisation events
• Liaise with the team to plan and organise events, including securing venues and requirements and preparing materials
• Send invites, monitor participation, and maintain attendance records
• Support with chasers and comms to ensure high level attendance to events
• Communicate with applicants following training to support contracting next steps

Maintain systems and procedures

• Support the maintenance of SAP and other Associate systems used by the team and the business
• Support the Associate resignation process to ensure Associate vendors are closed down on SAP and relevant platforms
• Maintain ICAM to support regulatory audits

Provide other support if and when needed. 

About You:

What are we looking for: 

• Experience in an administrative role OR transferable skills and a desire to work in an administrative position
• Able to prioritise own workload and to meet set deadlines
• Positive and flexible attitude
• Able to demonstrate ability use initiative and own judgment without the need for regular guidance
• Strong written, verbal, communication and numerical skills
• Basic understanding of using key Microsoft Office programmes – Word, Outlook, Excel

Ideally we would love you to have: 

• Experience of managing your own workload and to meeting set deadlines
• The ability to use initiative and judgment to work independently on an allocated task
• Experience of undertaking administrative tasks

Sounds good? Do not hesitate to apply 

We look forward to your application 

Our Story And Mission

To find out more about City & Guilds please click on the following link:

About us jobs-near-me.org City & Guilds

What We Offer

We offer the opportunity to work in an innovative, engaging and market-leading organisation with opportunities to develop your existing skills and explore new ones.

You’ll receive an excellent benefits package which typically includes a great base salary, 25 days holiday plus bank holidays, pension, private healthcare, volunteering opportunities and much more. 

Next Steps And How To Apply

If you think this is the role and organisation for you then we would love to hear from you. Please submit your CV and complete our short application form using the apply button.

We shortlist for our vacancies on an ongoing basis, and we may close a vacancy earlier than the advertised date. Please can you submit your application as soon as possible to avoid disappointment.

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