Business/Administrative Associate (5010)

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The individual in this position administers and coordinates all financial aspects for the Department of Obstetrics & Gynecology. This position functions as part of the administrative team to support departmental business operations.

The following information is intended to be representative of the work performed by incumbent in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities.

Demonstrates, by actions, commitment to the mission and the behavioral standards of SIU School of Medicine. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.

6. Develops, provides and interprets reports for department administration on a routine basis to monitor and report the financial performance of department activities.

L. Invoices departmental revenue contracts monthly (i.e. Crossing, SJH In-House, JMH call, DMH call, Springfield Clinic, Morgan County, etc.).Works with hospitals/external agencies, SIU Revenue Contracts, and SIU HC regarding timely and accurate billing, receipt of payments, etc.
M. Works with faculty to timely complete accurate timesheets.

Manage all aspects of Department Baby Pool reporting and billing accordingly.

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CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. Bachelor’s degree in business administration, management, accounting, or a field related to the position; AND
2. 24 months of professional business, financial, and/or managerial work experience, which included responsibility for both-financial and operational issues;(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for 12 months of this work experience); AND
3. 12 months of experience working specifically with large, complex operational budgets, including a variety of account types (this experience may be gained within the 2 years of experience in #2 above).

1. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
2. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
3. Knowledge of technology including electronic equipment, computer hardware and software, and their applications.
4. Knowledge of basic arithmetic, algebra, statistics, and their applications.
5. Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
6. Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.
7. Ability to work independently and effectively organize and prioritize multiple tasks.
8. Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
9. Ability to manage a budget and work within the constraints of that budget.
10. Ability to analyze, interpret, and explain work related documents, policies, and procedures.

Out of State Applicants that apply to Springfield vacancies in classifications in the occupational area of Professional, Semi-Professional, or Managerial will be subject to the following Condition of Employment: Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date. This should be listed in the Minimum Qualifications for these vacancies.

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If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.
The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the
“Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act.”

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.