Department Administrator

Company Description

By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs.

UKAEA leads the way in realizing fusion energy, partnering with industry and research for groundbreaking advancements. Our goal is to bring fusion electricity to the grid, supported by tomorrow’s power stations. In pursuit of our mission, UKAEA embraces core values: Innovative, Committed, Trusted, and Collaborative.

As an employee of UKAEA you will benefit from:

• Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.
• Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).
• Flexible working options including family friendly policies and the right to request flexible working from the start of your employment.
• Employee Assistance Programme and trained Mental Health First Aiders,
• Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
• Wide range of career development opportunities
• A vibrant culture committed to equality and being fully inclusive

The salary for this role is £26,156 

Job Description

This role can be based at can any of the following sites; Culham, Oxfordshire or Whitehaven, Cumbria

This role primarily requires onsite presence, with potential for remote work one day per week in the future.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS) , including The Disclosure & Barring Service (DBS) checks for criminal convictions.

The Role

We are seeking a highly organised and proactive individual to join our dynamic team as a Department Administrator. In this pivotal role, you will provide comprehensive administrative support to ensure optimal efficiency within the Robotics, Repurposing & Decommissioning Directorate.

Key Responsibilities

• You will act as the primary contact for general queries, addressing issues swiftly and escalating as required.
• You will be coordinating and managing complex travel arrangements, including UK and international travel, accommodation, and itinerary planning.
• Organising and managing on-site meetings, including agenda preparation, minute-taking, and action logging.
• You will manage office supplies and ordering processes, including requisition and purchase orders.
• Processing expense claims in accordance with the organisational procedures.
• You will proactively and effectively deliver inductions to new starters and visitors.
• Liaising with other departments to secure IT access, site and building access for new starters.
• Contributing to the recruitment administration and coordination of summer placement programs.
• You will ensure compliance with display screen equipment (DSE) assessments in line with current legislation.
• You may be asked to perform additional administrative duties as required, within the remit of this role.

Qualifications

Essential

• Demonstrable experience in an administrative role.
• Strong proficiency in Microsoft Office and general IT skills.
• Strong customer service mindset, to ensure the needs of stakeholders are met with professionalism and efficiency.
• Ability to adapt quickly to changing priorities or new processes.
• Proven ability to manage multiple tasks in a fast-paced environment.
• Strong time management and prioritisation skills.
• High level of written and verbal communication expertise.
• Flexibility to undertake a wide range of administrative tasks.
• Self-motivated with the ability to work independently and as part of a broader team.
• A discreet and professional approach to handling sensitive information.

Desirable

• Experience arranging international travel.
• Familiarity with SharePoint or similar systems.

If you are a detail-oriented, self-motivated individual who excels at multitasking and thrives in a fast-paced environment, please submit your application along with your CV and cover letter.

Additional Information

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/

We welcome applications from under-represented groups, particularly individuals from black and other ethnic minority backgrounds, people with disabilities, and women. Our Executive team, supported by our ‘Equality, Diversity and Inclusion’ (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organization. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.

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