OFFICE ASSISTANT

Job Description and Duties

Are you interested in a meaningful job and want to work toward building healthy, safe, and economically viable communities? Are you driven by protecting the environment and health of all Californians? Consider a career with the California Department of Toxic Substances Control (DTSC). If you thrive in a fast-paced environment, possess excellent communication skills, and have a passion for administrative excellence, we encourage you to explore this exciting opportunity with us. Our Sacramento Regional Office is seeking a highly organized, team-oriented individual to serve as our receptionist. The details about this key role within our Regional Administration Team are contained in the duty statement link.

As an Office Assistant (G) you will have the opportunity to:

• Greet visitors, determine the purpose of their visit, and direct them to the appropriate staff or conference room
• Answer, screen, and redirect main line calls for the Sacramento Regional Office
• Provide temporary access badges to staff and vendors and ensure they are returned in a timely manner by maintaining a list of temporary access badges that have not been returned
• Maintain sign-in/out sheets and issuance of visitor badges for emergency purposes
• Utilize DTSC’s e-mail system to reserve, confirm, and maintain master schedules for all conference rooms in the Sacramento Regional Office
• Ensure that all checks (payroll, travel expenses, etc.) are logged, and fleet vehicle keys and other valuables are secure and locked up nightly in the safe

Desirable Qualifications We Look For:

• Must be dependable – Attendance is an important factor in this position
• Ability to communicate with all levels of internal and external contacts in a professional manner with integrity and respect
• Ability to help facilitate expeditious resolution of problems from in-person requests, incoming phone calls and emails
• Good organizational and time management skills and flexibility in response to changing workloads and priorities
• Must be tactful and maintain a good rapport with other employees, peers, and supervisors
• Excellent Customer Service skills
• Teamwork oriented
• Competent in computer programs such as Excel, Outlook, and Word
• Ability to be a self-starter
• Ability to stay objective/positive under pressure
• Analytical skills including the ability to draw sound conclusions, and take effective action

You will find additional information about the job in the Duty Statement.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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