Perioperative Clerical Coordinator – Evenings

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Inova Alexandria Hospital – Operating Room is looking for a dedicated Perioperative Clerical Coordinator to join our Team. This role will be Full-Time, Monday through Friday – Evening Shift, 2:00p.m. – 10:00 p.m.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave

Perioperative Clerical Coordinator Job Responsibilities:

The Perioperative Clerical Coordinator is responsible for coordinating the daily operating room schedules to facilitate maximum utilization, efficiency and minimum procedure related and bed placement problems. Ensures that daily charges are processed by following department guidelines and ensures that all Perioperative documentation is complete and accurate. Performs a variety of administrative and clerical activities to support efficient department operations.

• Reviews scheduled cases daily and arranges for all reasonably anticipated requirements by coordinating with Radiology, Laboratory, Patient Units, Bed Placement, Materials Management and other departments as appropriate.

• Gathers all components of the medical record and arranges it in the correct order in patient charts and department records; Ensures that each patient entering the Operating Room has an available medical record.

• Schedules added cases by ensuring that all appropriate documentation is complete and that all relevant staff is notified; Documents all schedule changes per department guidelines; Reconciles the record with submitted charges, verifying inconsistencies with appropriate staff and making changes in the system as necessary.

• Assists with the maintenance of Perioperative databases, orders clinical/office supplies for Operating Room and collaborates with the Unit Supervisor and Operating Room Manager.

• Monitors operating room schedules to identify potential changes and take appropriate actions (i.e. notifies OR charge nurse and/or call supervisor for bed placement) to minimize problems, conflicts and/or delays that will impact the OR.

• Ensures that Phase I and Phase II packets are available and have the correct patient identification on them.

• Responds promptly to ensure the provision of unanticipated requirements such as blood, X-ray, laboratory, supplies and other services as required.

• Ensures that all relevant staff (including the charge nurse) and departments are informed promptly of changes, delays and/or specific patient needs.

• May perform additional duties as assigned.

Minimum Qualifications:

• Experience 1 year of relevant experience
• Education: High School diploma or equivalent
• Certification: None Required

Preferred Qualifications:

• Healthcare experience
• Medical Terminology knowledge
• Surgical Scheduling experience
• Bilingual – Spanish or other languages
• Previous EPIC experience

As a recipient of federal financial assistance, Inova Health System (“Inova”) does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of race, color, national origin, sex, sexual orientation, disability, or age in admission to, participation in, or receipt of the services or benefits under any of its programs or activities, whether carried out by Inova directly or through a contractor or any other entity with which Inova arranges to carry out its programs and activities.
This policy is in accordance with the provisions of Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Section 1557 of the Affordable Care Act, and regulations of the U.S. Department of Health and Human Services issued pursuant to these statutes at 45 C.F.R. Parts 80, 84, 91 and 92, respectively.

 

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