Project Administrative Assistant

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<div class="isg-job-description“>PROJECT ADMINISTRATIVE ASSISTANT
Seeking a Project Administrative Assistant to be a team member in the execution of a government construction project.
RESPONSIBILITIES:

• Administrative Assistant providing support to the Project Manager and Project Team.
• Coordinate and maintain badging requests for base access
• Organize, maintain, and track project files and correspondences.
• Handle day-to-day clerical items such as emails, invoices, meeting minutes,
• Serve as the go-to person for any project needs.
• Ability to compose professional business-related correspondence.
• Ability to accurately proofread documents.
• Ability to set up and maintain an organized filing system.
• Ability to effectively present information in one-on-one and small group situations to vendors, subcontractors, and other employees of the organization, through excellent communication skills.
• Ability to apply common sense understanding to carry out instructions.
• Ability to handle multiple tasks simultaneously and interact with all levels in corporate environment.
• Assist Project Team with the following items:
  • RFI’s
  • Submittal’s
  • Bid requests
  • Bids received
  • Scheduling
  • Subcontracts
  • Purchase Orders
  • Create and maintain multiple spreadsheets
  • Procurement
  • Building data packages of work completed

REQUIRED QUALIFICATIONS:

• Minimum 3 years of experience in an administrative role, preferably in a construction/fabrication/machine related environment.
• Must have a positive attitude.
• Strong composition and grammar skills.
• Proficient personal computer skills utilizing a MS Office Suite environment, including e-mail, record keeping, routine database activity, word processing, spreadsheet, graphics and working knowledge of MS Word and Excel.
• Effective time management skills, including punctuality, flexibility, and reliability.
• Strong organizational skills, including planning, scheduling, and follow-up capabilities.
• Excellent oral and written communication skills.
• Highly detail oriented.
• Good judgement and strong ethics.

At JP Donovan Construction, each project is approached as a joint effort between the client, design and construction teams. This unified approach is made possible by the JP Donovan Construction team. JP Donovan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disabilities, or veteran status.

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