Project Management Support Officer (Finance) – Maternity Replacement

Under the overall guidance and direct supervision of the Senior Project Manager and in close coordination with the Project Team, the Project Management Support Officer will be responsible for monitoring specific administrative and financial transactions, preparing and updating financial reports, providing information and bringing to attention issues related to the project’s support operations.
Specific responsibilities and duties include, but are not limited to:

• Provide support to the overall aspects of project operations related to finance, human resources, procurement and logistics, among others.

• In consultation with the Project Manager, provide support on all matters relating to financial management and administration in compliance with established procedures, SOPs and the UNOPS Financial Regulations and Rules (FRR).

• Provide effective support and accurate guidance to the PM on all issues relating to UNOPS support-service functions.

• Ensure accuracy, consistency and applicability of supporting documents (project document, budget, awards, contract validity, No Objection Letters as required, among others). 

• Prepare payment requests and necessary supporting documents (financial forecasts and/or Project Delivery Reports) for submission in accordance with project agreements.

• Prepare and maintain the operational budget according to UNOPS financial management systems and ensure completeness of required supporting documents. 

• Liaise with UNOPS support service offices for project-related administrative and operational matters such as payments, contract management, recruitment of personnel, procurement of goods and services and assets management.

• Ensure all business processes are backed up by required supporting documents and maintain an effective records system..

• Ensure conformity of project disbursement requests with UNOPS FRR, work plans and availability of resources/funds for disbursement.

• Receive, review and process recruitment requests, certification of payments and other forms of requisitions from the project office, project team or through designated recipients.

• Commit funds through purchase orders (PO) in the financial system in accordance with SOPs.

• Prepare updated financial reports in compliance with reporting requirements to donors, or as specified in the agreement (i.e. Project Delivery Reports; Financial Monitoring Reports, progress Reports, etc).

• Prepare budget revisions in the system in consultation with the PM and Finance Section.

• Provide input for the narrative progress reports and other reporting requirements as requested by the PM. 

• Prepare the project’s operational and financial completion requirements – e.g. financial and narrative completion reports, settlement of any pending contractual and financial obligations/commitments, full receipt of donor/client contributions, assets disposition, personnel separation, among others. 

• Perform any other tasks as may be assigned by the supervisor.

• A first-level university degree (e.g Bachelor) in preferably Business Administration, Finance, Management, Economics, Accounting, Public Administration or a relevant field is required.

• A Professional Certificate in a relevant field and/or an advanced university degree (e.g. Master) would be an asset and may be considered as a substitute for some years of qualifying experience.

Experience:

• At least 2 years of progressively responsible experience in providing administrative and project operational support in the areas of finance.

• Knowledge of UNOPS/UN rules and regulations is preferred.

• Prior experience in multi-stage reporting and project support is desirable.

• Proficiency in using Google Suite Package (Google Sheets, Google Docs, and Google Presentation) is preferred.

Language Requirement:

• Excellent knowledge of both written and spoken English and Arabic is required.

• Knowledge of another UN working language is desirable.