Regional Finance Manager, Emergency, Middle East, and Asia

Regional Finance Manager, Emergency, Middle East, and Asia, Finance

Location: Remote (Global – in locations where Project HOPE operates)

Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

position SUMMARY:

The Regional Finance Manager, Emergency, Middle East, and Asia oversees the accounting and financial management of the projects conducted by the organization in the assigned region(s) under the supervision of the Global Operations Finance Director. The position ensures the accurate setup of financial systems in HQ and field offices, monitors financial compliance, coordinates the regular and ad hoc production of financial reports and budgets and trains HQ and field staff as necessary.

PRINCIPAL RESPONSIBILITIES:

Accounting

• Oversee the accounting of the field and affiliated offices to certify that expenses are allowable, reasonable, and allocable to programs.
• Provide or facilitate training/assistance to field accountants in finance management, accounting, taxes, audit, and other areas identified or requested by the supervisor(s) to ensure that the field accounting is accurate and in compliance with local regulations.
• Coordinate financial/accounting aspects of the start-up, monitoring, and close of the projects and programs of the region.
• Recognize the revenue, deferred revenue, unbilled receivables and accounts receivable for the projects of the region.
• Coordinate that monthly/annual accounting close is conducted timely.
• Coordinate/review and approve the periodic reconciliation of books in the field and NetSuite.
• Assist the GOF Director implementing NetSuite in field offices and provide recommendations for the automations needed.
• Monitor and update field office financial manuals and coordinate with the GOF team and regional managers providing training to personnel.
• Provide all financial and accounting required reports to donors and HQ.
• Consolidate the financial statements of field offices with HQ.
• Provide reports requested by the CFO/GOF Director.
• Oversee cost allocations used by country offices. It includes developing/updating/reviewing methodologies and accounting models.

Finance

• Review budgets, budgeting process and budget techniques. Assist with annual budget process. Mentors staff in preparation of budget revisions and other special financial reports per donor requests.
• Ensure that projects have sufficient working capital and other financial resources for smooth operation. It includes requesting wires, monitoring the cash flow, and coordination of disbursements to the projects.
• Conduct reviews of the variances requested by the Budget and Compliance Analyst.

Compliance

• Continually evaluate the internal controls of the region, report weaknesses and suggest the necessary improvements to the CFO and GOF Director.
• Assist program teams evaluating subgrantees’ capacity and evaluate risks.
• Review subgrantee’s proposal budgets to confirm accuracy of costs and their justification.
• Assist the legal, internal auditor, and grants manager in reviewing flow down requirements.
• Assist in field offices setup including registrations, review the legal status, tax implications, cost structure, selecting field accountants and finance personnel.
• Conduct periodic country offices desk reviews and assist selected CPA firm conducting their reviews.
• Help Identifying challenges and risks for the organization, affiliated companies, projects and propose the improvements.
• Assess the capacity of current country finance teams and make recommendations about training needs, organizational structure, and staffing changes.
• Technical knowledge sharing and capacity building activities
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• BA/BS in Accounting. Master’s Degree in Accounting, Finance or Business Administration or CPA preferred.
• Minimum of 5 – 7 years’ experience in financial accounting, preferably not-for-profit or government contracting.
• Possess a thorough understanding of Super Circular/Uniform Guidance as well as the foreign government counterparts as necessary. Understanding of and experience with federal financial compliance, contracting, and auditing requirements as detailed in OMB Circulars CFR.200.
• Demonstrated ability to use large scale automated accounting systems, knowledge of QuickBooks and NetSuite a plus.
• Supervision of large teams preferred.
• Direct experience in performing and reviewing fund and account balance reconciliations as well as preparing and reviewing ledger entries, adjustments, and accruals.
• Experience in preparing materials for and responding to end-of-year audits.
• Experience in creating or modifying accounting or reporting procedures and policies to ensure proper financial control and data integrity.
• Demonstrated analytical and problem-solving skills.
• Experience in preparing and/or reviewing financial statements, including variance analysis, as well as the ability to explain these to persons with little financial acumen.
• Ability to work well under pressure, organize and set priorities, meet deadlines, handle multiple tasks simultaneously.
• Ability to communicate effectively, both written and oral in English. Foreign languages spoken is a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel internationally.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:

• Typical office environment with exposure to a minimal noise level.
• Emergency deployments may be in resource-deprived environments with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation.
• While international travel is not a regular part of every job, programmatic needs may require it intermittently.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.