Site Management Associate I

Company Description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 2,700 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

This role is hybrid – Based in Kidlington, Oxfordshire, with 2 days per week in the office, 3 days from home

Job Description

Join our international team and be the key support to clinical research projects, streamlining communication, maintaining systems and managing documents & information.

Site Management

• Exchanges data, documents and other project relevant information between investigative sites, site vendors and the project team
• Ensures order, receipt, inventory storage, distribution, return/recall and reconciliation of clinical supplies
• Assists with handling administrative financial tasks
• Coordinates preparation for and follow-up on site, TMF and systems´ audits and inspections

Other Communication

• Exchanges data, documents, and other information with the project team and other departments
• Provides assistance with organization of internal team meetings
• Prepares draft minutes of internal team meetings
• Assists with preparation, attendance and follow-up of Investigator’s Meetings, as applicable
• Under supervision, maintains study-specific and corporate tracking systems

Document Management

• Maintains Trial Master File (TMF)
• Perform TMF review and oversight at country and site level
• Prepares, distributes, and updates Onsite Study Files (OSF) and OSF checklists
• Provides assistance with translations

Safety Management

• Ensures proper safety information flow with investigative sites

Other Assistance

• Provides miscellaneous administrative project support (if applicable)

Qualifications

• College/University Degree (Life Sciences)
• Prior administrative experience in Clinical Research / CRO environment, preferably in an international setting
• Proficiency in standard MS Office applications
• Good organizational and planning skills, problem-solving abilities, flexibility
• Detail-oriented, able to multi-task and work effectively in a fast-paced environment
• Team-oriented with excellent customer service and interpersonal skills, including a positive attitude to tasks and projects

Additional Information

Make the right call and take your career to a whole new level. Join the company that focuses on its people and invests in their professional development and success. Our recruitment process is easy and straightforward, and we’ll be there with you every step of the way. We will guide and support you with information, making your experience as smooth as possible.

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