Executive Assistant

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

We have an immediate opening for a motivated administrative professional to join the London office as an Executive Assistant. This position will provide essential administrative resource for partners an attorneys and executive assistants across our London office under limited supervision.

Our firm is committed to providing a work environment where employees can benefit both from the collaboration and camaraderie that come with in-person interaction, as well as the flexibility of working remotely. This role is therefore available as a hybrid work schedule working Wednesday – Friday. Core hours for this role are 9:30am – 5:30pm.

Typical tasks include, but are not limited to:

• Manage attorney inboxes, calendars, and client matter files
• Edit and proofread legal documents, draft letters and standard memoranda
• Coordinate seminar registrations, complex travel arrangements, and manage reimbursements through ChromeRiver
• Take an active role in new client/business intake and client billing and working capital management processes
• Utilize firm applications effectively and assist with administrative tasks as needed
• Work as part of the London office executive assistant team to provide a seamless, professional and first rate support service to the London office partners and attorneys.

Minimum Qualifications, Skills, and Abilities

• 3+ years of experience in an executive assistant role; law firm experience is preferred
• Bachelor’s degree or equivalent preferred
• Proficient in Microsoft Office
• Familiar with legal terminology is highly desired
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Ability to problem solve and multitask under pressure
• Ability to work both independently and collaboratively in a team environment
• Determine most appropriate technology to accomplish a given task and seek ways to utilize technology to improve efficiency
• Flexibility to work overtime as required

We offer a highly competitive salary and benefits package. Visit our website here. Equal Opportunity Employer.

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