Onboarding Specialist

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Overview
Job Skills / Requirements

Overview

As an Onboarding Specialist, you will play a critical role in preparing new hires for success by ensuring a smooth, timely, and compliant onboarding experience. You’ll serve as the bridge between recruitment and operations, guiding a high volume of candidates from offer acceptance through orientation and readiness for assignment.

In this role, you will have the opportunity to create a positive first impression for new employees, streamline onboarding processes, and support hiring efforts across multiple locations.

Key Responsibilities

  • Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection
  • Ensure all new hire paperwork is completed accurately and in a timely manner
  • Schedule and support orientation sessions, ensuring candidates are fully prepared to attend
  • Communicate with new hires via phone, text, and email to provide clear next steps and expectations
  • Verify compliance with company, state, and federal requirements, including licensing and certifications
  • Maintain accurate records of onboarding progress and documentation within internal systems
  • Partner with recruiters and operation managers to align on orientation schedules and staffing needs
  • Track onboarding completion and follow up with candidates to prevent delays or no-shows
  • Create employee files in HRIS system

Qualifications

  • High school diploma or equivalent required; Bachelor’s degree preferred
  • Experience in onboarding, or HR support preferred
  • Strong organizational skills with the ability to manage multiple priorities
  • Excellent communication skills, both written and verbal
  • Comfortable using applicant tracking systems and other HR tools
  • Knowledge of compliance requirements (background checks, licensing, etc.) is a plus
education Requirements (All)

High School Diploma or GED

Additional Information / Benefits
  • Paid Holidays

  • Weekly Pay

  • 401K/403b Plan

  • Short Term Disability

  • Dental Insurance

  • Paid Vacation

  • Long Term Disability

  • Vision Insurance

  • Medical Insurance

  • Life Insurance

  • The following screenings are required:

    • Drug Screen

    • Criminal Background Check

    • Motor Vehicle

    • Education Verification

    • Employment Verification

First Coast Security is an Equal Opportunity / Affirmative Action Employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce.

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Short Term Disability, Long Term Disability, 401K/403b Plan

 

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